Like anything else that is meaningful in life, which we so often take for granted and it is only when we lose it and its too late, do we realise the value of it. It is the same with TIME.
We all have the same amount of time each day but the key lies in how effectively we utilise our time. It doesn’t mean you have to schedule every minute of the day but there are some time-saving habits and time management seminars that could dramatically increase your daily productivity.
Here are some of the time saving habits that you could develop.
By following these points below, you will have greater control over your time:
1. Stop wasting your time by…
• Checking your e-mails constantly throughout the day. Plan in specific time when to deal with them.
• Aimlessly surfing the Internet by browsing from one website to another or checking out your social media sites that are not work related.
• Making personal phone calls during the work day. Plan to do this during your rest time.
• Allowing unscheduled or unrelated work visits. Plan time in your diary for these unscheduled appointments.
• Working at a cluttered desk trying to find a place to write down a message or spending unnecessary time searching for a file.
Even though your schedule is well organised and you practice good working habits there may often not be enough time for any additional tasks during the day especially for small business owners and managers. It is therefore essential to categorise and prioritise your work activities into Urgent, Very Important, Important and Waste of Time categories. Focus on the Urgent and Very Important tasks, delegating the less important tasks.
3. Understand how you utilise each day:
Be honest with yourself and evaluate how you spend each day. If you see areas where you are wasting time, commit to spending those times more efficiently or even eliminating them entirely. If that time is not spent productively, chances are it is a time-waster.
4. Plan ahead:
If you have a clear and precise plan for each working day you already have a target to aim for instead of wasting time planning what to do and when to do it. It is very important to set daily goals, but also weekly, monthly and annual goals. This will ensure your every minute is spent wisely and effectively.
5. Take time out:
Remember that we are only human and to function at the highest level of productivity you will need to relax and let your brain reboot. Taking a quick 5 minute break every hour, eating your lunch away from your work station or rewarding yourself after achieving a specific goal by making a personal phone call, etc. will recharge your batteries and give you more mental energy during your day.