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The Basic’s of Project Management

 10 Easy steps to get you back to Basics:

Successful Projects are the ones that are well thought out

and eliminate any short cuts:

 1. Have a clear Charter:

Ensure that the charter document explains what must be produced and is clear and without ambiguity.

2.   Continually revisit the Charter: 

Throughout the planning, always revisit the details contained in the Charter to ensure that the plan prevents ‘scope creep’ causing you to overrun the budget.

3.   Create a Scope-fence:

It is important that all the Stakeholders are aware of what is inside the fence and more importantly what is outside. The latter must be in detail and never assume that others should know.

4.   Identify the team:

When breaking down the project, list who is responsible for each and every task. This will tell you if someone has too many tasks to complete, if they are adequately skilled to perform the task, their availability or if a task is duplicated.

5.   Involve the team:

To ensure buy-in from each team member, allow them to be involved in the planning phase. More minds are better than one. Encourage them to participate in the decision-making process.

6.   Identify all Stakeholders:

These are any person or group that is affected and impacted by the project. Regularly update your list. Ensure that the key stakeholders are represented on the team.

7.   Create priorities:

The Charter should include a priority of cost, schedule and scope. One of these must be chosen as an absolute priority (based on the Charter), the next being the second most important and the last being the least of all three priorities. This helps in decision-making particularly when changes are requested. It also assists in identifying where the most amount of effort lies.

8.   Kick-off meeting:

Start every project with a kick-off meeting to familiarise team members and stakeholders with the contents and purpose of the project. Here you can use the Charter which outlines the project expectations.

9.   Have regular review meetings:

During the initial part of the Execution Phase, regularly meet with the team and various Stakeholders to ensure that the project is running smoothly. This also allows you to be proactive should a problem be identified.

10.   Motivate the team:

Encourage people to succeed. Identify and acknowledge their successes, no matter how big or small they may be. People enjoy praise and perform better when they feel good about themselves.

 

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