A successful Project is one that is kept on track. It requires a productive Project Manager to lead the Team by ensuring that the basics are in place. This is the project that will give you and your project team less stress. Follow these 7 simple steps to create a successful project:
1. Be proactive:
When you start seeing things going wrong, do not leave it and wait to see what happens. Dive in and resolve it immediately. If it is a situation you are unable to handle, advise the Sponsor and/or Customer who may assist in resolving it.
2. Get all the facts:
Before rushing in and making rash decisions, get the facts as to what went wrong and why. It is not necessary to make all the decisions yourself. This is why you have a competent and functional team to help the project go smoothly.
3. Quality is king:
When the pressure starts to build up, the quality is usually the first to go. When the project is finally handed over, the customer will determine his/her satisfaction based on the quality and then the cost and time. Ensure that your team are well rehearsed in this area.
4. Acknowledge the team:
Help to motivate and empower the team by acknowledging their personal efforts. When a member has delivered on time and within quality, make it known at your next meeting – but be consistent.
5. Stick to the plan:
The Project Plan is your GPS for the project. You, together with your team, have spent a great deal of time drawing up the plan, so when a change is made, alter the plan accordingly. Never look for ways to bypass the plan. The plan may get you out of trouble one day.
6. Handle changes correctly:
When a Change is requested, always consult with the team. More heads are better than just the one of yours. Never make the decision alone. Discuss any changes at your team meetings. It is always a good idea to get their input as this in turn creates their buy-in. This will reward you in their commitment and productivity.
Let the team know of any new developments or decisions that affect them or their area. Solve problems with the team and get them involved as much as possible. Ensure correct communication is kept between you and the Sponsor and Customer on a regular basis.
Never try and reinvent the wheel, rather get your team involved and take the role of the Leader rather than the Manager. Not only will your project have more reasons to succeed, but so will your Team.